McLean Community Center
Governing Board Agenda
September 23, 2009; 7:30 p.m.
 
7:30 p.m.:   PUBLIC HEARING ON THE FY 2011 BUDGET                              Sean Dunn, Treasurer

___

         CONVENE REGULAR MEETING                                                                       David Sanders, Chair

 

                  ADOPT AGENDA

 

                  CITIZEN COMMENT

 

                  APPROVE MINUTES OF JULY 22, 2009

 

                  CHAIRMAN’S REPORT                                                                                       David Sanders, Chair

 

                  EXECUTIVE DIRECTOR’S REPORT                                                    Julie Rasmussen, Ex. Director

 

                  FINANCE COMMITTEE                                                                                            Sean Dunn, Chair

• Recommendation: proposed MCC budget for FY2011

 

                  CAPITAL FACILITIES COMMITTEE                                                                      Kevin Dent, Chair

 

                  PROGRAM COMMITTEE                                                                                       Lee DiCenso, Chair

 

                  COMMUNICATION AND MARKETING COMMITTEE                                        Drew Clark, Chair

 

                  ELECTIONS COMMITTEE                                                                                     Risa Sanders, Chair

                              Committee motions follow at end of agenda

 

                  LIAISON TO FRIENDS OF MCC                                                                      Ed Shahin, Board Rep.

                 

LIAISON TO SENIORS                                                                                      Ed Shahin, Board Rep.

 

                  CONTINUING BUSINESS

 

                  NEW BUSINESS

 

                  PLAN DATES FOR FUTURE MEETINGS

 

                  ADJOURN

 

 

 

The following are Election Committee motions

 

Motion 1:

 

Ø      Motion: The Governing Board of the MCC requests the Board of Supervisors accept the following changes to the language in the MOU:

 

“IV. Composition of the Board of Governors

 

The Governing Board shall consist of eleven members, all members residing in Small District #1 of the Dranesville District, Fairfax County, two of which shall be 15 through 17 years of age, and nine of which shall be at least 18 years of age. nine of which shall be Adult Members of at least 18 years of age, and two of which shall be Youth Members who are (1) aged 15 through 17, or (2) attending high school prior to senior year and aged under 18. In all cases, the ages shall be attained as of the day of the election. Residents of Small District #1 of the Dranesville District, Fairfax County, Virginia, shall elect members to the Governing Board as provided herein; however, the citizenry may vote only for those candidates in their own age category Adult or Youth category.

 

Adult members shall be elected for three year terms. Terms shall be staggered to promote continuity of experience.  Three members shall be elected each year. Members may continue to be re-elected as long as they meet residency requirements.

 

Youth members aged 15 through 17 years shall be elected annually for a one-year term. One shall be elected from the area served by the McLean High School, and one shall be elected from the area served by the Langley High School. The areas served shall be set out in the current edition of Approved Boundaries, Fairfax County Public Schools, for those portions in Small District #1.

 

            IV. A.   Eligibility

           

Any resident of Small District #1 is eligible to file for election to the Board if the resident meets the age qualifications Adult or Youth qualifications and petitions for a place on the ballot in the manner approved by the Governing Board.”

 

 

Motion 2:

Motion: Youth voters are permitted to cast up to two votes, for a maximum of one candidate from each of the high school boundary areas as defined in our MOU. Thus, each youth voter would be permitted to cast up to one vote for a youth candidate from the area served by the McLean High School District, and up to one vote for a youth candidate from the area served by the Langley High School District, for a maximum of two votes.

 

Note: Motion 2 represents an addition to our Election/Reelection and Nomination of New Board Members and Officers Policy and Procedure Document and does not require an MOU modification

Randomization of Candidates’ Names

 

Issue
Academic research has demonstrated that a candidate’s position on a ballot has a statistically-significant impact on the outcome of the voting.

Recommend Resolution for MCC
1. The Election Procedures attached to the MOU already allow for the randomization of candidate names, and the procedure used to randomize the names is outside the scope of the MOU attachment. For this reason, no change is needed in this document.

2. An “Elections” Policy should specify that the following procedure is to be used to randomize the candidates’ names on the MCC Governing Board Election ballot:

a. The candidates’ name shall be drawn randomly one-by-one. For the purposes of illustration of this procedure, a sequence of 4 names will be used: Adams, Black, Cox, and Dunn.

b. Ballots will be created and printed in ‘sets’. Each set will contain the candidates’ name rotated in forward sequence, then backward sequence. Each set of ballots will, therefore, be exactly twice the number of candidates.

Using our example of 4 names, ballots should be printed in these 8 sequences:

 

 

Forward #1	Forward #2	Forward #3	Forward #4		Reverse #1	Reverse #2	Reverse #3	Reverse #4
Adams	Black	Cox	Dunn		Dunn	Cox	Black	Adams
Black	Cox	Dunn	Adams		Cox	Black	Adams	Dunn
Cox	Dunn	Adams	Black		Black	Adams	Dunn	Cox
Dunn	Adams	Black	Cox		Adams	Dunn	Cox	Black

 c.  Multiple set of ballots will be printed with the “Collate” option to ensure that every printed page is different from the one before and after it

Using an algorithm for ballot rotation that is relatively simple minimizes administrative overhead. At the same time, this algorithm avoids geometric or exponential growth in printing requirements where a large number of candidates choose to participate in the election.

 

 Sean A. Dunn … September 2009